Chair of Diversity and Inclusion

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AUTHORITY:
This Code is established under Article VIII and Article XV of the Associated Students Constitution.

PURPOSE:
The purpose of this Code is to establish the office of A.S. Chair of Diversity and Inclusion and to outline and define the duties and responsibilities of the Chair of Diversity and Inclusion

DATE OF EFFECTIVENESS:
This Code shall be effective when approved by a majority vote of the Associated Students Senate.

AMENDMENTS:
This Code may be amended by a majority of the total voting membership of the Senate.

I. APPOINTMENT, TENURE, AND RESPONSIBILITY

A. Chair of Diversity and Inclusion
i. The Chair of Diversity and Inclusion shall be a student appointed by the A.S. President and confirmed by the Senate in a 2/3 majority vote.
ii. The tenure of the office for the Chair of Diversity and Inclusion shall be one year, to be concurrent with the term of the A.S. President who appointed the Chair of Diversity and Inclusion. Should the office be vacated during the school year, the new appointee of the office shall serve for the remainder of the term.
iii. The Chair of Diversity and Inclusion shall be responsible for the discharge of their duties to the A.S. President
iv. The Chair of Diversity and Inclusion shall be a student in good standing as defined in Article V, Section 1 of the A.S. Constitution and the Chancellor’s Office guidelines.
B. DIVERSITY AND INCLUSION COMMITTEE
i. The committee will have no more than ten (10) members, appointed by the A.S. President and approved by a simple majority of the A.S. Senate.
ii. Members serve one-year terms, to be concurrent with the A.S. President’s term of office.
iii. Members are directly responsible for the discharge of their duties to the Chair of Diversity and Inclusion.
iv. Members must be students in good standing as defined in Article V, Section 1 of the A.S. Constitution.


II. DIVERSITY AND INCLUSION COMMITTEE MEMBERSHIP

A. Membership of this committee will include
i. The Chair
ii. A maximum of ten members
iii. One member of the AS Senate, to be nominated and appointed by the Senate and who serves through the duration of their current term in Senate.
iv. The Executive Director of the Associated Students.


III. DIVERSITY AND INCLUSIONG MEETINGS

A. The A.S. Diversity and Inclusion Committee shall meet weekly on Wednesday 3-4 P.M. during the regular semester.
B. Committee members who miss more than three (3) meetings in a semester, or two meetings and a key event, will be considered as having vacated their spot on the committee.
C. Absence Policy
i. Excused absences
ii. Excused absences are determined at the discretion of the Chair.
iii. Committee members are responsible for providing the Chair with advance notice of excused absence.


IV. RESPONSIBILITIES

A. The Chair of Diversity and Inclusion will, as a part of their duties:
i. Be the President’s designated representative (as requested/assigned) to visit campus clubs, organizations, departments and events in order to listen to concerns/issues related to diversity and inclusion.
ii. Bring those concerns directly to the attention of the AS President, as well as members of the Diversity and Inclusion Committee.
iii. Develop and share a comprehensive list of AS and campus resources available in relation to diversity and inclusion.
iv. Serve as a member of the A.S. President’s Cabinet and submit weekly reports to the AS Chief of Staff.
v. Serve as Chair of the A.S. Diversity and Inclusion Committee.
vi. Be a non-voting, ex-officio member of the University Affairs Committee.
vii. Maintain documentation of all Diversity and Inclusion Committee agendas and minutes, if applicable.
viii. Meet regularly with the campus Chief Diversity Officer, and USU Board of Director of Diversity and Inclusion to have discussions relating to diversity and inclusion, including possible collaborative events/efforts between the three.
ix. Conduct two annual events:
1. Annual Student Summit
a. A one-day summit of student leaders from each of the key campus clubs and organizations concerned with diversity and inclusion, with the AS President, University President, and key university administration to discuss the “state of diversity” at CSUN, and work towards common understanding and shared goals for the year.
2. A diversity and inclusion “Fair” where all campus clubs, organizations, and departments that focus on diversity and inclusion could highlight their cultures, goals and achievements.
B. The Diversity and Inclusion Committee shall be responsible for:
i. Providing help in designing, implementing, hosting and evaluating the programs assigned to the committee.
ii. Under the guidance of the Chair, engage in discussions about ways AS could increase its effectiveness in dealing with issues of diversity and inclusion, which the Chair will bring to the President.
iii. Help develop the list of AS and campus resources, as well as innovative and effective ways to share/publicize/distribute that info.
iv. Participate in AS programming, and outreach related to diversity and inclusion issues.