Chair of Diversity, Equity, and Inclusion

AUTHORITY
This Code is established under Article VIII and Article XV of the Associated Students Constitution.

PURPOSE:
The purpose of this Code is to establish the office of A.S. Chair of Diversity, Equity, and Inclusion and to outline and define the duties and responsibilities of the Chair of Diversity, Equity, and Inclusion

DATE OF EFFECTIVENESS:
This Code shall be effective when approved by a majority vote of the Associated Students Senate.

AMENDMENTS:
This Code may be amended by a majority of the total voting membership of the Senate.

I. APPOINTMENT, TENURE, AND RESPONSIBILITY

A. Chair of Diversity, Equity, and Inclusion

i. The Chair of Diversity, Equity, and Inclusion shall be a student appointed by the A.S. President and confirmed by the Senate in a 2/3 majority vote.

ii. The tenure of the office for the Chair of Diversity, Equity, and Inclusion shall be one year, to be concurrent with the term of the A.S. President who appointed the Chair of Diversity, Equity, and Inclusion. Should the office be vacated during the school year, the new appointee of the office shall serve for the remainder of the term.

iii. The Chair of Diversity, Equity, and Inclusion shall be responsible for the discharge of their duties to the A.S. President

iv. The Chair of Diversity, Equity, and Inclusion shall be a student in good standing as defined in Article V, Section 1 of the A.S. Constitution and the Chancellor’s Office guidelines.

v. The Chair of Diversity, Equity, and Inclusion shall be a paid student employee of Associated Students and must adhere to all policies, procedures, and expectations outlined in the A.S. Student Employee Personnel Manual, including but not limited to employment eligibility requirements, student employee performance, and workplace conduct.

B. DIVERSITY, EQUITY, AND INCLUSION COMMITTEE

i. The committee will have no more than ten (10) members.

ii. Members are directly responsible for the discharge of their duties to the Chair of Diversity, Equity, and Inclusion.

iii. Members must be students in good standing as defined in Article V, Section 1 of the A.S. Constitution.

II. RESPONSIBILITIES

A. The Chair of Diversity, Equity, and Inclusion will, as a part of their duties:

i. Be the President’s designated representative (as requested/assigned) to visit campus clubs, organizations, departments and events in order to listen to concerns/issues related to diversity, equity, and inclusion.

ii. Bring those concerns directly to the attention of the AS President, as well as members of the Diversity, Equity, and Inclusion Committee.

iii. Develop and share a comprehensive list of AS and campus resources available in relation to diversity, equity, and inclusion.

iv. Serve as a member of the A.S. President’s Cabinet and submit weekly reports to the AS Chief of Staff.

v. Serve as Chair of the A.S. Diversity, Equity, and Inclusion Committee.

vi. Be a non-voting, ex-officio member of the University Affairs Committee.

vii. Maintain documentation of all Diversity, Equity, and Inclusion Committee agendas and minutes, if applicable.

viii. Meet monthly with the campus Chief Diversity Officer, and USU Board of Director of Diversity, Equity, and Inclusion to have discussions relating to diversity, equity, and inclusion, including possible collaborative events/efforts between the three.

ix. Meet monthly with the Assistant Vice President for Student Affairs, Equity and Inclusion and Senior Advisor to the President for Inclusive Excellence and Equity Innovation Officer for the Global HSI Equity Innovation Hub to receive regular updates on campus efforts being made to excel campus DEI efforts. Key information from these meetings shall be reported back to the AS President through weekly Cabinet meetings.

x. The Chair of Diversity, Equity, and Inclusion should have a meeting once a month with the presidents of cultural clubs on campus and when possible also the staff that oversees the cultural houses, to discuss improvements necessary for the inclusion of the house members on campus.

xi. Shall serve on the CSUN Commission on Diversity and Inclusion as appointed by the AS President.

xii. A Diversity, Equity, and Inclusion week during both Fall and Spring semester, including the following:

a. A diversity, equity, and inclusion “fair” or similar event where campus clubs, organizations, and departments that focus on diversity, equity, and inclusion are able highlight their cultures, goals, and achievements.

b. Other events that promote diversity, equity, and inclusion, with at least one primarily educational event throughout the week.

xiii. Plan and organize the First Generation Event to celebrate first-generation students on our campus which represent the majority of our student population.

a. The Chair of Diversity, Equity, and Inclusion should make every effort for the event to be held the week of November 8th (First-Generation College Celebration Day) if the day lands on a non-school day.

b. The event is recommended to be held in collaboration with EOP, and other departments/organizations who will be able to collaborate

xiii. Plan an event each semester that includes departments and organizations that are not primarily cultural or ethnic-based, such as DRES, the NCOD, the Pride Resource Center, the DREAM Center, the Veteran Resource Center and others.

xiv. To review the Diversity, Equity, and Inclusion Guide yearly and revise as needed.

vx. Plan and organize the Remember the Storm event to celebrate the history of protest, the expansion of EOP, and the creation of ethnic studies at CSUN.

a. The Chair of Diversity, Equity, and Inclusion should make every effort for the event to be held the first week of March (March 1969, LA Times released an article on protests).

b. The event is recommended to be held in collaboration with Humanities Senators, EOP, Ethnic Studies’ department chairs, and other racial/ethnic based clubs/organizations who will be able to collaborate.

III. REVIEW AND AMENDMENTS

A. This Code shall be reviewed annually at the end of the Spring semester by the A.S. Internal Affairs Committee to ensure its relevance and effectiveness. The annual review process shall be followed in reference to the code on Codes.

B. Proposed amendments to this Code must be made in consultation with the A.S. President, Student Leadership Manager, and A.S. Human Resources Manager to ensure compliance with labor laws and regulations.

C. Amendments to this Code must be made during the annual review unless there is a dire need for immediate changes, as determined by the A.S. Internal Affairs Committee in consultation with the A.S. President, Student Leadership Manager, and A.S. Human Resources Manager.

PARLIAMENTARY AUTHORITY:
All meetings called by the Chair of Diversity, Equity, and Inclusion shall be conducted according to parliamentary law as set forth in Roberts Rules of Order, Newly Revised.

ENABLING CAUSE:
This Code shall supersede all Codes on the A.S. Chair of Diversity and Inclusion prior to March 3, 2025.

Amended: March 29, 2024 (14-0-0)
Amended: December 4, 2024 (14-0-0)
Amended: March 3, 2025 (13-0-0)
Amended: May 5, 2025 (13-0-0)