Senate Standing Rules

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I. MEETING AND AGENDA

A. Senate meetings shall be conducted at 9:00a.m. each Monday of the week during the regular semester.
B. REGULAR MEETING AGENDAS
i. The agenda for all Senate meetings, resolutions and financial matters, shall be ready and available to the public and all the Senators at 9:00 a.m. at least three (3) business days before Senate meetings.
ii. All action/ information items shall be submitted to the A.S. Government Secretary by 5:00 p.m. on the Tuesday prior to the Senate meeting at which they will be considered. Items on the agenda shall be designated as action or information items.
iii. The Senate shall have the opportunity to add items to the agenda for the following week at its regularly scheduled meetings.
iv. The Associated Students Government Secretary shall prepare the agenda for each Senate meeting, and provide notice of its meetings to any person who requests such notice in writing. Notice shall be given at least three business days in advance of and shall include the agenda for said meeting.
v. The A.S. President shall approve the agenda by 8:00 a.m. on Wednesday for his/her review in order to allow for the timely posting and distribution of the agenda on Wednesday by 9:00 a.m. according to these Rules.
C. SPECIAL MEETING AGENDAS
i. Special meetings may be held with at least 24 hours notice according to the provisions of the Gloria Romero Act and the AS. Constitution.
ii. Agendas will be ready twenty-four (24) hours prior to any Special Meeting of the Senate.
iii. Agendas of Special Meetings shall include the items of business to be transacted and all witnesses/ invited guests to be in attendance. No action item shall be added to the agenda once the agenda is set.
D. All regular meetings of the Associated Students Senate shall be open and public, and all persons shall be permitted to attend any meetings of the Associated Students, and may speak if recognized by the Chair in special circumstances, except during Closed Sessions.
E. All documents which are to be discussed or considered at a public meeting of the Associated Students Senate shall be made available to the public by the Associated Students Senate prior to the commencement of such meetings. The Associated Students Senate may charge a reasonable fee not to exceed the actual cost of reproduction for documents furnished.
F. There shall be a permanent agenda item called Open Forum:
i. During Open Forum, any member of the campus community may address the Senate on matters of their concern.
ii. Each speaker may have the floor no longer than three minutes unless the time period is extended by the Chair or their designee.
iii. Open Forum shall last no longer than one hour unless it is extended by a two-thirds (2/3) vote of those Senators present.
G. There shall be a permanent agenda item under New Business called Legislative Referral.
i. At this time, any voting member of the Senate may introduce legislation to be considered by the Senate. Written notice of all proposed legislation shall be provided to the Senate within 24 hours of its introduction. At this time the sponsor of the legislation (bill) shall state the date of the Senate meeting they wish the bill to be considered.
ii. Upon introduction, the Chair of the Senate shall number and refer the bill to the appropriate committee of the Senate.
iii. Bills shall be titled and referred as follows:
1. Senate Bills: including proposed Codes, amendments to existing Codes, Senate Resolutions, appointments and removal of any director or commissioner, proposed special elections or referenda, appointment or removal of any Senate or Student representative to any Board of the Senate or University, the removal of any Senator from office, and any other legislation not referred to in the following sections.
2. Senate Constitutional Amendment: Any proposed Constitutional Amendment introduced by any voting member of the Senate shall be known as a Senate Constitutional Amendment.
3. Finance Bill: including Senate-proposed amendments to the A.S. budget language, the addition or deletion of any language affecting the AS budget or budget processes or any financial-related item not referred to in this section.
4. The Committee to which any bill or constitutional amendment is referred shall have one of the following recommendations to the Senate:
A) Pass
B) Pass with Amendments
C) Postpone
D) Postpone indefinitely
E) Table
F) Defeat
G) Refer
H) Recommendation that no action be taken
I) Refer to the next session's agenda (if the desire is to keep the issue active at the end of a legislative term).
5. In the case a bill is defeated in Committee, it will take a two thirds (2/3) vote of those present to bring that bill to the floor for discussion.
6. All legislation referred to committee must be addressed by the committee and come to the Senate floor with a recommendation by the last meeting of each Senate Session. Any legislation left unaddressed at the end of a session is considered to have "died" in committee, and must be re- introduced and accepted in the next session in order to be taken up by the Senate.
H. The adopted definition of the total voting membership of the A.S. Senate shall be the total number of A.S. Senatorial seats filled, and the Presidential and Vice Presidential Seats.
I. The quorum of the A.S. Senate shall consist of a majority of the total voting membership of the A.S. Senate.
i. In the event that the number of votes needed in any action amounts to a fraction of a vote, the vote required is the higher whole number.

II. STANDING COMMITTEES

A. All Senate Standing Committees shall meet weekly during the regular semester. Standing Committee appointments shall be made at the beginning of each Senate session. A meeting day and time schedule shall be determined by the Senate committee members.
B. Senators are required to serve on one (1) A.S. Committee, including a Standing Committee (as Chair or a member), or as the Senate representative to one of the following:
a. A.S. Finance Committee
b. A.S. Judicial Court
C. The A.S. President will assign newly appointed Senators to a Committee within two (2) calendar weeks of their date of appointment to the Senate.
D. The A.S. Attorney General is responsible for keeping track of Senate attendance at required Committee meetings in accordance with the provisions of the A.S. Standing Rules.

III. SPECIAL RULES - ASSOCIATED STUDENTS SENATE

A. Any Senator may request roll call votes,inaccordance with Roberts Rules of Order, Newly Revised.
B. During Closed Sessions, the Associated Students President, Vice President, Attorney General, Senators, A.S. General Manager, and AS. Government Secretary may remain in the Senate Chambers. Any other witnesses/-invited guests must be named on the agenda of the meeting in order to attend (A.S. Standing Rules 2012, Section I, D)
C. The Student Code of Conduct, as stipulated by the Office of Student Affairs, must be adhered to at all times by all Senators, Cabinet Members, and members, whether elected or appointed.
D. In the event that the Student Code of Conduct is breached, a formal complaint may be filed by the aggrieved person to the A.S. Student Leadership Office. The aggrieved person must complete a complaint form and file it within seven (7) working days of the incident in question. Any such complaints filed will be reviewed by the A.S. Student Leadership Coordinator and A.S. President. A recommendation for resolution of the complaint through the Senate will be drafted by the A.S. President, and may include recommendation for actions including:
1. The ad option of a formal motion of censure.
2. A formal letter of reprimand
3. A resolution of "no confidence"
4. A motion to remove said member.
In addition, violations of the Student Code of Conduct may require that the AS Coordinator of Student Leadership involve the Office of the Vice President for Student Affairs, and formal university disciplinary procedures.
E. Any Senator enrolled in classes or regularly scheduled at a place of employment, which takes place between the hours of 9:00 a.m., and 12:00 p.m. on Mondays will be considered as having vacated their seat.
F. Senators are required to attend the full duration of all Senate and committee meetings.
G. Senators who have three unexcused absences or five absences total from Senate and/ or committee assignments in one session will be considered as having vacated their seat; exceptions can be made by the A.S. President. Absences will be recorded in the minutes.
a. Failure to attend the entire Senate meeting (which is to be understood as from initial roll call to final roll call) will be considered late. Two late arrivals will be considered the equivalent of one excused absence. Exceptions will be made by the A.S. President.
b. If a Senator is not present during initial roll call, the senator will be recorded as late but they will have the right to vote and participate in discussion.
c. Failure to attend a Senate-assigned committee meeting will be considered an absence.
H. The above Section III, E-G of the Senate Standing Rules may be suspended by a two-thirds (2/3) vote of the total voting membership of the Senate.
I. Senators are required to attend a training event at the start of each new Presidential administration.
a. The training event will be held before the first week of the Fall semester.
b. The event will be designed by the Coordinator of Student Leadership and Student Leadership staff, in consultation with the A.S. President and Vice President.
i. Members of the Senate and Executive Cabinet will be expected to attend.
ii. Additional student members may be included.
c. Failure to attend the retreat will result in the accrual of one absence for each day of retreat training missed.
d. Absence from any required training may only be excused by the A.S. President.
J. Senators are required to put in 5 hours per week of A.S. work in addition to Senate meetings.
a. Senators can allocate their 5 hours to:
i. Must attend two (2) club events each semester. Refer to the Chair and Assistant Chair of Clubs and Organizations for the list of active clubs.
ii. May allocate their office time to department meetings, Faculty Senate meetings, or any other campus-related committee meetings as a Senate representative.
K. Senators who represent academic colleges will have a current AS headshot photo and their semesterly office hours determined no later than the third week of school. Upon receiving this information the Attorney General will be responsible for sharing the information with the respected colleges.

IV. CONFLICT OF INTEREST

A. No Associated Students Senator may be employed in any area of the Associated Students. This Standing Rule requires two-thirds (2/3) vote of the total voting membership to amend or suspend.
B. Within five (5) calendar days of taking office, all members of the Board of Directors should acknowledge receipt of an agreement to abide by the laws of the State of California and by the policies of the Associated Students, California State University, Northridge, Inc., and the California State University, to include but not be limited to laws and policies related to conflict of interest, open meetings, public documents, directors liability, use of non-public information, and use of funds for political activities. The Government Secretary will maintain a log indicating Board members’ completion of this agreement. Board members can exercise their rights and privileges upon completion of this agreement.

V. VIOLATIONS

A. Under Article IX, Section 3, Subsection A, “Actions of the Senate arising from the provisions of these Bylaws or any Code of the Associated Students may be questioned or commented upon as to their constitutionality by the Judicial Court at the petition of any regular member of the Corporation.”
B. If any of these bylaws are violated, it is upon any member of the corporation to file a Judicial Court complaint using the official Judicial Complaint form, and submit to the Judicial Court within five (5) business days after an alleged violation has been discovered.
C. If any of these bylaws are violated, or if any violations arise by complaint, it is the responsibility of the Chief Justice and the Judicial Court, with the assistance of the Attorney General, to find a response of the arisen violation.
D. Once a violation emerges, the Senator who violates the following bylaws can be given a notice of disciplinary action.
E. All decisions of disciplinary action that go through the Judicial Court will be under the responsibility of the Chief Justice.
F. All Judicial Court disciplinary decisions can be overruled by a 2/3 vote from the AS Senate.

VI. SENATE STIPENDS

A. Senators are given stipends according to the guidelines set forth in the most current Code on Senate Stipends.
B. Standing Committee Chairs receive an additional stipend according to the guidelines set forth in the most current Code on Senate Stipends.
C. The stipend amount is recommended by the A.S. President, but approved by the AS Personnel Board at the beginning of each academic year.

VII. AMENDMENTS AND RENEWAL

A. These Standing Rules may only be amended by a majority vote of the total voting membership of the Senate.
B. These Standing Rules must be renewed by the Senate at the first meeting of Session I of the Senate each year.



Approved on: June 3, 2018 (18-0-0)